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Reporting Absence

By law, all schools are required to keep an attendance register, and all pupils must be placed on this register.

Student Absence:

If a student is absent, then parents should contact the school each day of absence before 9am.

Tel number: 01752208308  Email: studentabsence@phsg.org

Parents must notify the school on the first day of an unplanned absence – for example, if their child is unable to attend due to ill health – by 8.30am or as soon as practically possible.

Parents should ring the main school phone number and report their child’s absence to the Attendance Officer together with the reason.

Absence due to illness will be authorised unless the school has a genuine concern about the authenticity of the illness.

If the authenticity of the illness is in doubt, the school may ask parents to provide medical evidence, such as a doctor’s note, prescription, appointment card or other appropriate form of evidence.

If the school is not satisfied about the authenticity of the illness, the absence will be recorded as unauthorised and parents will be notified of this in advance.

Lateness:

Pupils must arrive in school by 8.40am on each school day.

Lateness is actively discouraged and students who are frequently late will receive an appropriate sanction. A structured system of sanctions is devised by the Headteacher with senior staff and is reviewed annually.

Where lateness to school, or lessons, becomes persistent the Attendance Officer will advise the tutor, Head of Year and Deputy Head and the parents will be contacted.

Medical or Dental Appointments

We encourage parents to make medical and dental appointments out of school hours where possible. Where this is not possible, the pupil should be out of school for the minimum amount of time necessary.

Missing registration for a medical or dental appointment is counted as an authorised absence; advance notice is required for authorising these absences as well as a note in the student’s planner and the pupil may be asked to produce proof of an appointment if such absences are seen to happen frequently

Parents should notify the school in advance of a medical or dental appointment by calling the main school phone number and reporting the planned absence to the attendance officer with the reason.

Students must sign out at reception before being collected by parents for any appointment during the school day, and should sign in again if they return during the school day. They are expected to have a note in their planner or other form of proof e.g. an appointment card to show reception when they sign out.

Applications for other types of absence in term time must also be made in advance.

Term Time Leave of Absence

For many years parents in England have had the right to remove children from school in order to take them on a family holiday or for exceptional circumstances. This right was embedded in ‘The Education (Pupil Registration) (England) Regulations 2006’. However the Coalition government has changed these regulations and issued the ‘Education (Pupil Registration) (England) (Amendment) Regulations 2013’. These amendments, as described below, came into force on 1st September 2013.

The amendments remove references to family holiday and extended leave as well as the statutory threshold of ten school days. The amendments also make clear that headteachers may not grant any leave of absence during term time unless there are exceptional circumstances such as bereavement. Headteachers are required to determine the number of school days a child can be away from school if the leave is granted.

The new Leave of Absence form can be downloaded below.